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Southfields Primary School

Southfields Primary School

Governor Approved Statutory Policies

Please see the Statutory Policy area of the website if you wish to read the policies the Governors have reviewed. Listed below are the Statutory Policies the Governors have agreed with a brief detail and link to legislation. 

Policy

Review

Detail and Link to Legislation

Currently dated

Accessibility Plan

Every 3 years

Review every 3 years this is delegated to the Deputy Head to present to Governors. 

Non-statutory guidance on accessibility plans to help schools fulfil their duties under the act is included in our:

Sept    2020-22

Admissions Policy

Annually

Arrangements must be determined annually. You must consult on any changes, and where no changes are made, consultation is required at least every 7 years.

Statutory guidance to follow when carrying out duties relating to school admissions and school admission appeals:

Non-statutory guidance about school admissions for children born in the summer:

Sept    2020-22

Allegations of abuse against staff - Statement of procedures for dealing with

Annually

This is agreed annually 

The governing body is free to delegate approval to the headteacher who can then escalated this to the governors if mediation and resolution can not be reached. 

Statutory guidance on safeguarding children and safer recruitment:

Nov 2020-21

Appraisal and Capability Policy

Annually

This is a staff policy and is on the Staff Google Drive

Reviewed annually following updates from our HR provider EPM

Non-statutory guidance for schools on appraisal and dismissal policies:

Non-statutory guidance for school staffing regulation for all staff of local-authority-maintained schools:

Nov 2020-21

Behaviour Policy

Annually

This policy is reviewed annually and shared with all staff and governors as part of the Inclusion annual training programme by the Head of Inclusion. 

Statutory guidance on school behaviour and attendance:

Sept 2020-21

Behaviour Principles written statement

Annually

The full governing body agree this annually and this is evidenced in the tab under this information 

Statutory guidance on creating a behaviour policy:

Sept 2020-21

Charging and Remissions Policy

Annually

The governing body agrees this annually for each academic year 

Non-statutory guidance on how to set out policies on charging for school activities and visits:

Nov 2020-21

Child Protection Policy and Procedures

Annually

Agreed annually and updated throughout the year as needed or advised

The policy should also be available publicly on the school or college website or elsewhere.

Statutory guidance on safeguarding children and safer recruitment:

Sept 2020-21

Children with Health Needs who cannot attend school

Annually

Agreed annually by the performance committee 

The governing body must approve.

Statutory guidance on education for children with health needs who cannot attend school:

Apr 2021-22 

Code of Conduct for All Adults

Annually

This is a staff policy and is on the Staff Google Drive

Reviewed annually following updates from our HR provider EPM

The governing body has delegated this to the Headteacher, chair of governors and committee for conduct and for grievance. 

Non-statutory guidance for managing staff and employment issues:

Feb 2020-21

Complaints

Annually

The governing body review this annually

The governing body have delegated this to the Headteacher and the Chair of Governors if it contains the Headteacher in the complaint. 

Non-statutory guidance for schools on setting up and reviewing complaints procedures:

Jan 2021-22

Data Protection including Protection of Children's Biometric information

Annually

Under the Data Protection (Charges and Information) Regulations 2018, schools must register with the information commissioner’s office.

The governing body agrees this annually for each academic year 

You must adhere to GDPR requirements. The DfE teaching blog includes articles with suggestions on how to ensure you are compliant.

Suggested privacy notices to issue to staff, parents and pupils about the collection of data annually: Staff through GDPR annual update and parents communicated through letter on Dojo. 

Non-statutory guidance on the protection of biometric information of children in schools and colleges.

 

Nov 2020-21

Data Subject Access Request (DSAR) Procedure

Annually

All public authorities, including schools, are required under the Freedom of Information Act to adopt a publication scheme that the Information Commissioner's Office (ICO) has approved.

Nov 2020-21

Designated teacher for looked after children and previously looked after children

Annually

The governing body approve annually 

Statutory guidance on designated teachers for looked-after and previously looked-after children:

 Apr 2021-22

Disciplinary Procedures Relating to Misconduct for All Employees

Annually

This is a staff policy and is on the Staff Google Drive

Reviewed annually following updates from our HR provider EPM

The governing body has delegated this to the Headteacher, chair of governors and committee for conduct and for grievance. 

Non-statutory guidance for managing staff and employment issues:

Apr 2021-22 

Disciplinary Rules for All Employees

Annually

This is a staff policy and is on the Staff Google Drive

Reviewed annually following updates from our HR provider EPM

The governing body has delegated this to the Headteacher, chair of governors and committee for conduct and for grievance. 

Non-statutory guidance for managing staff and employment issues:

Apr 2021-22 

Equality information and objectives statement

Equality information updated and published at least every year Equality objectives at least every 4 years

Under specific duties, governing bodies, local authorities and proprietors are required to draw up and publish equality objectives every 4 years and annually publish information. They need to demonstrate how they are meeting the aims of the general public sector equality duty.

The governing body have delegated this to the Headteacher and Deputy Head teacher this is reported to the FGB annually as part of the annual updates. 

Jan-21

Exclusions

Annually

This is reviewed annually by the full governing body and overseen by the Head of Inclusion and the chair of governors

Statutory guidance on the exclusion of pupils:

Sept 2020-21

EYFS Policy

Annually

EYFS policies and procedures on a range of issues covering safeguarding and welfare are presented to the performance committee and agreed by the Head of EYFS annually 

Schools are not required to have separate policies to cover EYFS requirements where they are already met through an existing policy.

An EYFS profile assessment is required for each child during the academic year they reach the age of 5 (for most children this is the reception year in primary school).

Review frequency varies, details are in the statutory guidance.

Statutory guidance on what policies you are required to have on a range of issues covering safeguarding and welfare:

Statutory framework for the Early Years Foundation Stage.

The governing body can determine approval.

Sept 2020-21

First Aid

Annually

This is reviewed annually as part of the annual Inclusion training.  This is delegated to the headteacher and Mrs Arnold.  We do have policy and also update in the finance and resources committee where necessary updates during the year. 

Schools are not required to have a specific first aid policy, but we provide non-statutory advice you can follow.

Non-statutory guidance on first aid provision:

Sept 2020-21

Governor's Allowances

Annually

This is a Governor Policy and is available on the Governor Policy section of the website

The governing body agree this annually

Sept 2020-21

Grievance Procedure

Annually

This is a staff policy and is on the Staff Google Drive

Reviewed annually following updates from our HR provider EPM

The governing body has delegated this to the Headteacher, chair of governors and committee for conduct and for grievance. 

Non-statutory guidance for managing staff and employment issues:

Feb 2020-21

Health and Safety

Annually

The Health and Safety Policy is reviewed annually by the finance and resources committee.  The Headteacher report summaries key actions and successes termly.  

Schools are not required to have a specific health and safety policy (But we do) , but we provide non-statutory advice you can follow.

Non-statutory advice on health and safety covering activities:

Nov 2020-21

Instrument of Governance

Annually

This is a Governor Policy and is available on the Governor Policy section of the website

The governing body is free to decide how often you review. We review this annually. 

Non-statutory guidance on the roles and duties of governing bodies, and advice on the skills, knowledge and behaviours they need to be effective:

Statutory guidance setting out the arrangements for the constitution of governing bodies of all local-authority-maintained schools:

Sept 2020-21

Medical Needs Policy including Supporting Pupils with Medical Conditions

Annually

The governing body approve this regularly 

Statutory guidance about the support that pupils with medical conditions should receive:

Sept 2020-21

Newly Qualified teachers (NQT)

Annually

The Governors review this annually for the following academic year

The governing body must ensure that the school is compliant and the Deputy Head oversees this in school

Statutory guidance on inductions for newly qualified teachers (NQTs):

Sept 2020-21

Pay Policy

Annually

This is a staff policy and is on the Staff Google Drive

Agreed Annually as part of the HR guidance EPM

Statutory guidance on pay and conditions for teachers:

Nov 2020-21

Premises management documents

Annually

There are many aspects of school premises that require safe management and maintenance such as asbestos, fire safety and statutory testing. Those with duties for maintaining school buildings should make sure that the policies, procedures and the condition of the estate are compliant with appropriate legislation, including health and safety.

For local-authority-maintained schools, both local authorities and schools have responsibilities for the repair and maintenance of premises.

We update our audit annually and this work is lead by Mrs Afford and Mr Eddings.  This audit is shared with the Finance and resources committee.  Regularly the LA completes a full audit of 10.3 and the report following this is shared with the finance and resources committee and also reported in the headteacher termly report. 

Non-statutory advice on the policies, processes and documents that schools, academies and multi-academy trusts should consider when managing their estates:

Additional non-statutory advice:

Non-statutory guidance:

Fire safety risk assessment for educational premises.

Non-statutory guidance to help schools and local authorities understand their obligations in relation to the School Premises Regulations 2012:

Non-statutory guidance to help schools manage emergencies and risks:

Sept 2020-21

Privacy Notices

Annually

Under the Data Protection (Charges and Information) Regulations 2018, schools must register with the information commissioner’s office.

The governing body agrees this annually for each academic year 

You must adhere to GDPR requirements. The DfE teaching blog includes articles with suggestions on how to ensure you are compliant.

Suggested privacy notices to issue to staff, parents and pupils about the collection of data annually: Staff through GDPR annual update and parents communicated through letter on Dojo. 

 Apr 2021-22

Provider Access Statement

Annually

You must publish details of your careers programme for young people and their parents. We have publish a statement setting out your arrangements for provider access.

 

Sep 2020-21

Register of Business Interests

Live document

This is a Governor Policy and is available on the Governor Policy section of the website

This is a live document that should be updated as soon as possible after a change.

The governing body have delegated this to the clerk of the governing body.

Statutory guidance for local authorities on producing and amending school financing schemes:

Statutory guidance setting out the arrangements for the constitution of governing bodies of all local authority local-authority-maintained schools:

Sept 2020-21

Register of pupils’ admission to school and attendance

Live document

The register of admission must be a live document (Overseen by Mrs Jackson). The governing body delegated this to the  headteacher who reports in her Headteacher report termly. 

The attendance register must be a live document. The governing body of a school can delegate the keeping of the register to the headteacher. The register must be kept and updated daily by appropriate school staff.

Non-statutory guidance on using pupil registers and attendance codes, as well as setting school hours and term dates:

  • School attendance
  • Please see additional guidance on Covid19 regarding school admissions and attendance

Ongoing

Relationships and sex education

Annually

Policy agreed annually and shared with the Performance committee 

Statutory guidance on relationship and sex education:

Schools must follow the new statutory guidance from September 2020 on:

  • relationships education
  • relationships and sex education
  • health education

Statutory guidance on relationships, sex and health education for schools to follow from September 2020:

Sept 2020-21

SEND information report

Annually

The Head of Inclusion updates the SEN information report annually and also updates this termly where necessary.  This is presented to the full governing body as part of the Headteacher report.  Mr Durance is the lead SEND Governor who meets with the Head of Inclusion regularly 

The full governing body approve the policies and information report 

Statutory guidance on the special educational needs and disability (SEND) system for children and young people:

Sept 2020-21

SEND Policy

Annually

The Head of Inclusion updates the SEN information report annually and also updates this termly where necessary.  This is presented to the full governing body as part of the Headteacher report.  Mr Durance is the lead SEND Governor who meets with the Head of Inclusion regularly 

The full governing body approve the policies and information report 

Statutory guidance on the special educational needs and disability (SEND) system for children and young people:

Sept 2020-21

SEND Provision/Local Offer

Annually

The Head of Inclusion updates the SEN information report annually and also updates this termly where necessary.  This is presented to the full governing body as part of the Headteacher report.  Mr Durance is the lead SEND Governor who meets with the Head of Inclusion regularly 

The full governing body approve the policies and information report 

Statutory guidance on the special educational needs and disability (SEND) system for children and young people:

Sept 2020-21

School information published on a website

Live

This is a live document that must be updated as soon as possible after a change and at least annually.

The governing body is free to delegate approval to a committee of the governing body, an individual governor or the headteacher.

Details of the information to include on websites:

 

Single Central Record

Live document

This is reviewed annually 

This is updated as part of the Heads report and is delegated in school to the Business Manager and Headteacher

This is checked as part of the regular Safeguarding audits against payroll

This is a live document covering staff currently appointed. Schools should also maintain a single central record of pre-employment checks.

Statutory guidance on employing staff who have been disqualified from providing childcare:

Ongoing

 

 

  • Healthy Schools
  • Ofsted Outstanding 2011|2012
  • Ofsted Outstanding 2008|2009
  • Logo
  • Leeds Inclusion Chartermark
  • Arts Council England
  • Financial Management Standard in Schools
  • Arts Mark